Rossville Town Council Meeting Minutes

October 10, 2017
 

This is a report of the regular meeting of the Rossville Town Council on Tuesday, October 10, 2017 at 6:30 p.m. at the Rossville Town Hall.

On call of the roll: David Severt, Jack Fingerle, and Bill Croto.

Also present were Gene Remaly, Chad Colby, Robert Shaffer, Patty Owens, and Jerrad Blacker.

Dave Severt called the meeting to order and minutes from the previous meeting were approved as presented.

Patricia Owens appeared before the Council to request an adjustment on the wastewater portion of her bill due to children leaving a garden hose running. After discussion, Bill Croto made a motion to give her the summer sprinkling credit that she received during the summer as a one-time only credit, seconded by Dave Severt, and passed by Council. Jack Fingerle abstained from the vote.

Brian White requested to be placed on the agenda; however, he was a no show.

Travis Harris was absent from the meeting due to a personal conflict; however, an email was reviewed that was sent to Council members. He submitted a draft ordinance establishing long term parking regulations. Robert Shaffer was instructed to draft an ordinance.

Chad Colby stated the new lift station was running well and demolition of the old lift station would begin next week. An update was given from the strategy meeting on September 26th for Phase II at the wastewater plant. A new quote was received from Rodkey/New Holland for a Kubota UTV that was $1000.00 less. Purchase price would be $18,150.00. Jack Fingerle made a motion to accept the quote with delivery later this year, seconded by Bill Croto, and passed by Council. An award from the Community Crossings Matching Grant was discussed. The grant for Gaddis St. was denied this round. The remaining 3 grant applications were approved. There is a meeting on October 23rd concerning the process to receive the funding.

Ordinance 2017-08, an ordinance regulating consumer fireworks, was presented to Council for review. After review and discussion, Jack Fingerle made a motion to approve Ordinance 2017-08 on first reading, seconded by Bill Croto, and passed by Council.

The trash and recycle ordinance was reviewed. Amendments were made and will be reviewed at next month’s meeting.

The 2018 Budget was presented to Council. Jack Fingerle made a motion to approve the 2018 Budget, seconded by Bill Croto, and passed by Council. Salary Ordinance 2017-07 was presented to Council for review. Bill Croto made a motion to suspend the rules and approve Salary Ordinance 2017-07 on all three readings, seconded by Jack Fingerle, and approved by Council.

Darryl Sanders from the Clinton County EMS contacted Jack Fingerle regarding the installation of a generator to power the tornado siren. Clinton County EMS will provide the generator and the Town would be responsible for the installation. . The generator would power both the siren and the police station. A proposal from M.E. Baker Electric for the electrical installation in the amount of $1800.00 was presented to Council for review. After discussion, Bill Croto made a motion to approve the proposal, seconded by Dave Severt, and passed by Council. Jack Fingerle abstained from the vote.

Pat McIlrath informed the Council that Rene McKee had filed for unemployment since her father closed his business. Even though it was her decision to leave the employ of the Town, we are going to be responsible for paying unemployment benefits.

Council approved allowing Liberty National to speak with Town employees regarding supplemental insurance. Clerk Treasurer was instructed to contact the representative to set up a meeting when all employees could be present.

Voucher Register was approved and signed.

There being no further business to come before the Council, the meeting was adjourned to Tuesday, October 14, 2017 at 6:30 p.m. at the Rossville Town Hall.

November 14, 2017
 

This is a report of the regular meeting of the Rossville Town Council on Tuesday, November 14, 2017 at 6:30 p.m. at the Rossville Town Hall.

On call of the roll: David Severt, Jack Fingerle, and Bill Croto.

Also present were Chad Colby, Travis Harris, Jesse Mann, Adrian Tedder, Gregg Jackson, Andrea Longenecker, Skyler Miller, Alicia Montgomery, and Sam Schiery.

Dave Severt called the meeting to order and minutes from the previous meeting were approved as presented.

Skyler Miller and Andrea Longenecker appeared before the Council to discuss the possibility of placing Tiny Libraries at the Town Park, the Rossville Library, and Flour Mill Bakery. They are Rossville High School seniors working in cooperation with the Art Department, AG Department and High School Library. The theory is to take a book/leave a book. The books placed in the tiny library are for all ages. After discussion, Jack Fingerle made a motion to approve the placement of a Tiny Library in the Town Park, seconded by Bill Croto, and passed by Council.

Adrian Tedder, Tailored Construction, appeared before the Council to discuss removing and replacing the current canopy over Dan The Man’s front entrance with a new all-weather canopy. After discussion, Jack Fingerle made a motion to give a favorable recommendation to proceed with the replacement of the canopy over Dan The Man’s front entrance, seconded by Bill Croto, and passed by Council.

Gregg Jackson, Milner Community Health Care, appeared before the Council to discuss the construction of additional assisted living units on the campus. After discussion, Jack Fingerle made a motion to charge for three (3) water and wastewater tap fees, three (3) water and wastewater capacity fees, and $543.17 for materials for the fourth (4th) unit for what is currently under construction plus three (3) water and wastewater tap fees for the four (4) future units and $543.17 for materials for the 4th future unit. Three (3) water and wastewater capacity fees will be charged when the future four (4) units are constructed and occupied. The Town will provide the meters for the four (4) future units when constructed. Bill Croto seconded the motion and passed by Council.

Alicia Montgomery appeared before the Town Council to ask for relief on the wastewater portion of her current bill due to a toilet left running while she was in the hospital. Jack Fingerle made a motion to reduce the current wastewater portion of the bill in the amount of $87.70 on a one time basis, seconded by Bill Croto, and passed by Council.

Jesse Mann, Friendly Market and Mann Brothers Holdings, appeared before the Council to discuss renovating the old Regions Bank building on S. Plank St. into a convenience store/gas station. The store hours would be from 5:00 a.m. to 11:00 p.m. There will be no alcohol sales at this location. He gave current locations they currently own and operate if the Council wanted to do a site visit. There was concerns expressed pertaining to the traffic congestion, lighting, buffer yard, entrance/exit on the alley, and turning radius of fuel trucks. Bill Croto made a motion to send a letter of support to the Clinton County Area Plan with the contingency that the lighting grid does not exceed property lines and there is no entrance/exit to alley along the north side of the property to the property line, seconded by Jack Fingerle, and passed by Council.

Sam Schiery appeared before the Council expressing concerns of the sewage/drainage issues occurring at 57 W. Merrill St. Chad Colby stated that he would video the line for a possible blockage. He suggested that a check valve could be installed in the home.

Ordinance 2017-08, an ordinance regulating consumer fireworks, was presented to Council for the second and third readings. Jack Fingerle made a motion to suspend the rules and approve Ordinance 2017-08 on second and third readings, seconded by

Bill Croto, and passed by Council.

Ordinance 2017-09, an ordinance amending the Trash and Garbage Collection Ordinance, was presented to Council for review. Jack Fingerle made a motion of approve Ordinance 2017-09 on first reading, seconded by Bill Croto, and passed by Council.

Ordinance 2017-10, an ordinance restricting residential parking, was presented to Council for review. Jack Fingerle made a motion to approve Ordinance 2017-10 on first reading, seconded by Bill Croto, and passed by Council.

A proposal was presented to Council in light of the recent power outage on October 4th causing the Town Hall to close. The proposal from M.P. Baker would supply at a cost of $4,920, a 12KV Briggs & Stratton Fortress Generator with block heater, 100 amp transfer switch, battery warmer and battery, pad for generator, and diagnostic light. After discussion and consideration, Bill Croto made a motion to accept the proposal from M.P. Baker in the amount of $4,920.00, seconded by Dave Severt, and passed by Council. Jack Fingerle abstained from the vote.

Town Council signed their annual certification nepotism policies involving direct line of supervision and contracts.

Jack Fingerle made a motion to transfer $42,639.75 to the Community Crossings Matching Grant Fund as the Town’s match portion, seconded by Bill Croto, and passed by Council.

Voucher Register was approved and signed.

There being no further business to come before the Council, the meeting was adjourned to the Executive Session held following this meeting.

The next Town Council meeting will be Tuesday, December 12, 2017 at the Rossville Town Hall at 6:30 p.m.

December 12, 2017
 
This is a report of regular meeting of the Rossville Town Council on Tuesday, December 12, 2017 at 6:30 p.m. at the Rossville Town Hall.

On call of the roll: David Severt, Jack Fingerle, and Bill Croto.

Also present were Chad Colby, Travis Harris, Robert Shaffer, Carol Seward, Julie and Phil Gable, Mark Mills, Steve and Stacey Miller, Larry Patterson, and Debra Johnson.

David Severt called the meeting to order and minutes from the previous meeting and executive session were approved as presented.

Mark Mills appeared before Council to tentatively set a date for the Small Town yearly meeting. Dates options were discussed to meet on January 15, 16, 18, 22, or 24.

Bids were opened for upcoming paving, concrete, and tree removal projects.

Bidder Project 1 Project 2 Project 3 Concrete Tree Removal

SMB Concrete $46,375.00

Midwest Paving $50,241.00 $21,474.00 $43,629.00 $59,037.00 $22,809.00

Crenshaw Paving $43,500.00 $22,900.00 $40,000.00

TNT Tree Removal (tree removal) $7,900.00 $2,150.00 $2,900.00

Milestone Total combined $135,500.00 (paving) $84,000.00

There was discussion of the bids. A decision was tabled until December 26, 2017 to allow for further review.

Phil Gable appeared before the Council to discuss Ordinance 2017-10, an ordinance restricting residential parking. After much discussion, the Council stated the ordinance would become effective March 15, 2018 to allow residents to find other options for parking their trailers, campers, boats, etc. Julie Gable asked the Council to consider possibly having a yard cleanup day in the spring for leaf pickup.

Carol Seward appeared before the Council concerning a semi that attempted to navigate the alley west of her home. It was discussed possibly posting “No Truck” signs on the alley.

There is a dead tree located on E. Ramey St. that has been considered a hazard to surrounding structures. Jack Fingerle made a motion to have TNT Tree Removal contacted to have the tree taken down, seconded by Bill Croto, and the motion passed.

Travis Harris discussed the replacement of firearms. He stated there were still funds in his police car appropriation to transfer to equipment /supplies. After discussion, Bill Croto made a motion to transfer $3800.00 from police car to equipment/supplies to encumber for the purchase of firearms, seconded by Jack Fingerle, and passed by Council.

Chad Colby discussed holiday coverage and pay. There are currently 9 holidays that need to be covered. It was suggested paying a bonus of $100.00 that would be paid from water and wastewater. Jack Fingerle made a motion to amend the salary ordinance for 2019 and pay a $100.00 bonus for each holiday an employee has to cover. The motion died for lack of a second and was tabled for further discussion. A wastewater update was given.

Delivery of the Kubota UTV has been received. Chad Colby requested that the blue work cart be declared surplus. Jack Fingerle made a motion to declare the blue work cart as surplus, seconded by Bill Croto, and the motion passed.

Ordinance 2017-09, an ordinance amending the trash ordinance, was presented to Council. Jack Fingerle made a motion to suspend the rules and approve Ordinance 2017-09 on second and third readings, seconded by Bill Croto, and passed by Council.

Ordinance 2017-10, an ordinance restricting residential parking, was presented to Council. Jack Fingerle made a motion to suspend the rules and approve Ordinance 2017-10 on second and third readings, seconded by Bill Croto, and passed by Council.

Clerk Treasurer was instructed to publish on February 15, 2018 to become effective March 15, 2018.

Resolution 2017-01, a resolution to transfer dormant wastewater deposits, was presented to Council. Jack Fingerle made a motion to approve Resolution 2017-01, seconded by Bill Croto, and passed by Council.

State Law requires cities and towns to provide reserves with accident and sickness insurance effective December 31, 2017. MBAH provided a quote from Public Risk Underwriters to provide this required insurance in the amount of $500.00. Jack Fingerle made a motion to approve this quote, seconded by Bill Croto, and passed by Council.

A resident requested the Council to make a decision of whether Styrofoam would be considered a recycled item on the 2nd and 4th Wednesday of each month. Council stated at the current time that Werner Recycling does not accept Styrofoam.

Health insurance was discussed. Bill Croto made a motion to accept Anthem Blue Access Option 14 with RX Option W, seconded by Jack Fingerle, and passed by Council. Council also discussed possibly establishing a Health Savings Account.

Job descriptions for the Town Marshal and Street and Utility Superintendent were presented to Council and approved. Dave Severt will continue to work on descriptions for other positions.

Council discussed paying out the remaining compensatory time that Chad Colby has accumulated. Jack Fingerle made a motion to pay out the balance of compensatory time to Chad Colby at the 2017 hourly rate, seconded by Bill Croto, and passed by Council. The 2017 Salary Ordinance will need to be amended.

Voucher Register was signed.

The year-end Council meeting has been scheduled on December 26th at 6:30 p.m.

There being no further business to come before the Council, the meeting was adjourned.

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