Rossville Town Council Meeting Minutes

July 11, 2017
 
This is a report of the regular meeting of the Rossville Town Council on Tuesday, July 11, 2017 at 6:30 p.m. at the Rossville Town Hall.

On call of the roll: David Severt, Jack Fingerle, and Bill Croto.

Also present were Travis Harris and Chad Colby.

Dave Severt called the meeting to order and minutes from the previous meeting were approved as presented.

Travis Harris appeared before the Council to discuss numerous complaints lodged by residents during the July 4th holiday concerning fireworks. Complaints ranged from being ignited to close to adjacent homes, trash not cleaned up afterwards, and being set off after 12:00 a.m. Travis presented to Council a proposed ordinance to address regulating consumer fireworks. Council took ordinance under review and directed Bob Shaffer to make amendments and prepare an ordinance. He also stated he would be meeting with Colton Barker concerning his reserve status.

Chad Colby stated the wastewater upgrades are progressing well. Asphalt repairs will be completed pending results from the Community Crossings Matching Grant. He reported Sherlock is an alley going down the hill. There was continued discussion of vacating the alley. Fire hydrants were flushed last week. All street signs that were ordered have been installed. He hopes to order the remaining signs this year if funding is available at an approximate cost of $1600.00. The Community Crossings Matching Grant application is nearly completed. The grant addresses streets from 421 at N. Planks St. to N. Delphi Rd., N. Gaddis St., Cason St. and N. East St. from Cason to N. Delphi Rd. Basketball court stripping should be completed this week pending weather. Pay application from Bowen Engineering was accepted and approved.

There was continued discussion of the recycling program. The Council came to the unanimous decision to begin curbside recycling effective January 1, 2018. Recyclables will be picked up twice a month. Monthly trash pickup will be $11.50 to include the curbside recycling. Bob Shaffer was instructed to amend the current trash ordinance.

Ordinance 2017-06, an ordinance establishing policy and procedure declaring and writing off debt deemed uncollectable or bad debt, was presented to Council. Jack Fingerle made a motion to suspend the rules and approve the Ordinance 2017-06 on all three readings, seconded by Bill Croto, and passed by Council.

A Keith Gephart requests for admission was discussed.

Jack Fingerle made a motion to pay the 2017 Fire Contract in the amount of $9634.00, seconded by Bill Croto, and passed by Council.

Council was informed effective July 1, 2017 the Town Marshal’s salary can no longer be paid from the MVH Fund. Current salary appropriations were adjusted in both the General and MVH Funds to accommodate this change.

Town Council approved Rossville Bible Fellowship to have inflatables during their family night at the park pending weather.

A yearly software/maintenance agreement was presented from Keystone /Boyce Systems. Jack Fingerle made a motion to approve the agreement, seconded by Bill Croto, and passed by Council.

Pat McIlrath informed Council the ACH batch for utility billing had been accidently initiated for July 10, 2017. First Financial Bank was contacted and a reversing batch was initiated on July 11, 2017 to correct the error. The ACH batch will be initiated on the correct date of July 17, 2017.

Council was informed there could be an increase of 6-10% or more health insurance.

Voucher Register was signed.

There being no further business to come before the Council, the meeting was adjourned to the Executive Work Session.

August 8, 2017
 
This is a report of the regular meeting of the Rossville Town Council on Tuesday, August 8, 2017 at 6:30 p.m. at the Rossville Town Hall.

On call of the roll: David Severt, Jack Fingerle, and Bill Croto.

Also present were Chad Colby and Jentry Pendleton.

Dave Severt called the meeting to order and minutes from the previous two meetings were approved as presented.

Jentry Pendleton appeared before the Council to request approval to proceed with a variance to construct a new garage at 101 E. South St. After much discussion and consideration, the Town Council gave a favorable recommendation to proceed with the variance.

There was discussion of a resident on E. South St. placing a traffic cone in the middle of the street to obstruct traffic. The Town Marshall will be instructed to address.

Chad Colby expressed concern of the pond at the N. East St. tower. They are having difficulty draining due to vegetation debris plugging the drain. It was discussed rerouting the tower runoff to a sewer line that would go directly to the wastewater plant at a later date.

There is a wastewater update meeting on Friday, August 11, 2017 at 10:00 a.m. at the Town Marshal’s office. Chad Colby mentioned the control panel for the high school lift station will be delivered the week of August 21, 2017. He stated they are beginning to start preparations for the Summer’s End Festival. Street sign posts are being repainted and streets are being swept. The Community Crossing Grant has been submitted and is hoping to hear something by the end of August. The basketball court has been lined. The new court is seeing increased usage. The third pay application from Bowen Engineering was approved and signed. There was discussion of clearing a brush/tree line on the north side of the school property and vacating the alley.

Dave Severt stated he had attended the Commission’s meeting to request assistance with the recycling program. They were not receptive to providing the additional funding it would take to continue the program. The Town will proceed with curbside recycling effective January, 2018.

Pat McIlrath informed Council the Clinton County Community Foundation grant follow-up report for the basketball court had been completed and submitted. The public hearing for the 2018 budget will be Tuesday, September 12, 2017 and the adoption meeting will be Tuesday, October 10, 2017. Travis Harris will review the legal report from the American Legal Publishing regarding the ordinances. The check has been written for the fire department’s tanker truck that was purchased and is ready for pick up.

Voucher Register was signed.

There being no further business to come before the Council, the meeting was adjourned to Tuesday, September 12, 2017 at the Rossville Town Hall at 6:30 p.m.

September 12, 2017
 
This is a report of the regular meeting and Public Hearing for the 2018 Budget of the Rossville Town Council on Tuesday, September 12, 2017 at 6:30 p.m. at the Rossville Town Hall.

On call of the roll: David Severt and Jack Fingerle. Bill Croto was absent.

Also present were Chad Colby, Travis Harris, Robert Shaffer, Gavin Herrera and Sarah Brehm of Liberty National.

Dave Severt called the meeting to order and minutes from the previous meeting were approved as presented.

Sarah Brehm and Gavin Herrera of Liberty National Insurance appeared before the Council to discuss offering supplemental insurance to Town employees. A minimum of three employees would need to sign up for the coverage for the Town employees to be eligible for coverage.

The Public Hearing for the 2018 Budget was opened and discussed. There were no public comments. The adoption meeting is set for October 10, 2017. Jack Fingerle made a motion to close the Public Hearing for the 2018 Budget, seconded by Dave Severt, and passed by Council.

Travis Harris discussed HB 1555 that is to go into effect at the end of the year. Towns will be required to provide insurance coverage for reserve officers should they become ill, injured, and die while volunteering. MBAH Insurance has been contacted concerning this matter. Travis has been evaluating a traffic data computer. This is a portable unit that can monitor both speed and traffic. The street department would also be able to use the unit to determine vehicle count for future paving projects. The current unit is a demo unit with a one year warranty. The purchase cost is $2550.00. If purchased new, the cost would be $3195.00. After much discussion, Jack Fingerle made a motion to purchase the demo unit, seconded by Dave Severt, and passed by Council. The fireworks ordinance was discussed. This was tabled until the October meeting to give the Town attorney time to write the ordinance.

Chad Colby discussed several issues. He discussed modifying the drainage for the tower and filter at the park. The retention pond could then be filled in and the fencing would be moved closer to the tower. They will be dismantling the overhead fill station and capping it off at the AGRICO. The High School lift station upgrades are currently on hold waiting for Duke Energy to install power to the station. The Phase II strategy meeting will be September 26th. A copy of the pay application #4 was presented to Council for approval. Jack Fingerle made a motion to accept pay application #4 with the contingency that original signed applications are presented before payment is remitted, seconded by Dave Severt, and passed by Council. There was discussion of purchasing a UTV to replace the blue golf cart. This was tabled until the next meeting. He also stated that we may not hear anything from the Community Crossing Grant until next month.

Clerk Treasurer presented to Council a premium summary for the Town’s insurance policy. There was continued discussion of the draft of the Town’s Code of Ordinances. It was decided to request an extension.

Voucher Register was signed.

There being no further business to come before the Council, the meeting was adjourned to Tuesday, October 10, 2017 at 6:30 p.m. at the Rossville Town Hall.

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